Archivist

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Records Manager
Records Officer

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Clerical or OrganisingHelping or AdvisingSkill Level 5

Archivists analyse and document records. They also plan and organise systems and procedures for the safekeeping of records and historically valuable documents. The records may include written  Future Growth Decline records, files, maps, plans, letters, books, certificates, diaries and registers. Records also include other media such as photographs, films, sound recordings, microfilms, and electronic or computer records.

An archivist analyses and documents records, and plans and organises the collection, preservation and storage of those records. Records can be written documents, photographs, audio or visual recordings, electronic records and any other medium where events, and information of historical interest or significance are stored. The records that archivists maintain generally have a continuing historical value, and will be kept and preserved indefinitely. This is unlike a company/business whose records can be destroyed after a legally defined period.


ANZSCO ID & description: 224211: Analyses and documents records, and plans and organises systems and procedures for the safekeeping of records and historically-valuable documents.

Specialisations: Film Archivist, Legal Archivist, Manuscripts Archivist, Parliamentary Archivist

Knowledge, skills and attributes

An archivist needs: Searching
 

  • a high level of analytical and research skills
  • to be able to understand and undertake highly-detailed work
  • good oral and written communication skills
  • good organisational skills
  • a strong interest in history
  • to be patient, thorough and methodical
  • interested in the preservation and accurate management of records
  • aptitude for using computers
  • able to work independently
  • able to accept responsibility

 

Duties and Tasks

Archivists may perform the following tasks:

  • work out how long records need to be kept for accountability and historical purposes by following specified record keeping requirements
  • make sure that vital records necessary for the ongoing operations of an organisation are identified and preserved
  • survey records held by client agencies and individuals, and arrange for their transfer to archival custody
  • collect records in accordance with an acquisitions policy
  • design systems (including hardware, software, procedures and manuals) that enable organisations to create and keep records of their business activities
  • establish and manage administrative systems to document and control records and archives
  • compile guides, inventories and indices to assist reference and research
  • provide access to records for research, administrative, legal and other purposes
  • assist users by explaining how to retrieve information from the records
  • research publications or prepare exhibitions using archival records
  • ensure that the right environmental conditions for the storage and conservation of records is maintained according to scientific methods
  • advise on records management issues.

Archive

Working conditions

Archivists work for government departments, such as the State Records Office of Western Australia, and other organisations which keep historical records, such as museums, libraries, universities, and professional and trade associations. Conditions such as temperature, light and humidity in the storage areas of archives are carefully controlled to preserve materials, so archivists may frequently work in cold, dim and dry conditions. They generally work regular office hours.

Archivists have a high level or contact with people, often assisting researchers and the public to locate information stored in the archive. In larger archives they frequently work in teams, though smaller collections may only require one or two archivists to manage them.

Tools and technologies

Archivists use computers to keep a record of what is included in their archives and to locate specific records when required. Depending on the contents of an archive, they may also use microfilm readers and audio-visual equipment. They also use special packaging materials to preserve any records in storage.

Education and training/entrance requirements

To become an archivist you usually need to study a degree with a major in librarianship and corporate information management.

Alternatively, you can undertake a degree in any discipline, followed by a postgraduate qualification in records management and archives, information management, or information services.


 Did You Know?

First attested in English in early 17th century, the word archive is derived from the French archives (plural), in turn from Latin archīum or archīvum, which is the romanized form of the Greek ἀρχεῖον (arkheion), "public records, town-hall, residence or office of chief magistrates", itself from ἀρχή (arkhē), amongst others "magistracy, office, government" (compare an-archy, mon-archy), which comes from the verb ἄρχω (arkhō), "to begin, rule, govern".

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The word originally developed from the Greek ἀρχεῖον (arkheion) which refers to the home or dwelling of the Archon, in which important official state documents were filed and interpreted under the authority of the Archon.

The adjective formed from archive is archival.

(Source: Wikipedia)

Archives of bird and animal sounds


World’s largest audio collection of animal and birdcalls released online by Cornell University in the US.

The online
Macaulay Library archive at the Cornell Lab of Ornithology comprises nearly 150,000 digital audio recordings of about 9,000 species.

It took 12 years for archivists to digitise the analog audio recordings, which include sounds of walruses, whales, birds, primates, frogs and other animals recorded in the wild.
(Source: The Conversation)

Go and have a look at the Macaulay Library site:

Macauley Library Connell University


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Archivist

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Journalist

Applications Programmer

Film Producer

Photographer

Web Designer

Cinematographer

Publisher

Graphic Designer

Multimedia Specialist

Newspaper Editor

Games Developer

IT Analyst

Radio Producer Presenter

Writer

Illustrator

Director

Broadcasting Technician

3D Animator

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Social Media Manager